Creating a Blank Purchase Order

  1. Click Transactions → Purchase Orders
  2. Click Add.
  3. Select the vendor for this purchase order.
  4. Supply notes for this Purchase Order
  5. If the purchase order was in foreign currency (eg, US Dollars), you can specify the foreign currency and exchange rate. More details here.
  6. If you are taxed on the shipping separate from the line items, you can specify the specific tax code for the shipping.
  7. Set the warehouse you will receive/received the materials to. This will ensure that when you receive the purchase order, the inventory will be added to that warehouse.
  8. Add items to your purchase order.
    1. Click Add to add a new item record to your purchase order.
    2. Select the material of this record.
    3. Item records represent a quantity of units. Each unit contains a quantity of a material. In this example, an item record for 50 boxes of phosphoric acid is being created; each box contains 100 Kg and costs $1200.
    4. Enter the size of the individual units of this record. Brew Ninja provides the units of measurement for you. In this example, the units we are considering are 100 Kg boxes of phosphoric acid.
    5. Enter the price of each individual unit and their quantity. In this example, each 100 Kg box costs $1200; we are ordering 50 of them.
    6. Enter the Shipping charged for this item. If you have multiple items, you can spread the cost of shipping across all items, therefore averaging the shipping costs, which will contribute to Cost of Goods Sold for each item.
    7. Enter the tax mode for this item.
  9. Enter additional items as required.
  10. Click Save All to save your order.

Editing a Purchase Order

  1. Click on the purchase order you wish to edit.
  2. Modify your purchase order as required.
  3. Click Save All to apply your changes.